RFI for SAP implementation

Basic information about the company
Name of the company (group) affected by the implementation*
Location of the registered office (city)*
What is the business profile of your company:*
Please mark at least one answer.
- Manufacturing
- Trade
- Services
Please briefly describe your main business
Examples: production of building materials, wholesale fuel trade, cleaning and security services.
Industry*
Please select one category that fits best.
Number of employees of the company*
Please indicate the approximate number of employees regardless of the form of employment (also B2B contracts etc ...)
Approximate annual revenue of the company (in million)
Revenue currency*
- PLN
- EUR
Is the company already an SAP customer?
- Yes
- No

Basic data on the planned project
What are the main reasons for the planned implementation?*
Please mark at least one answer
- New operating strategy
- Limited functionality of existing solutions
- Technological limitations of existing solutions (e.g. performance, lack of compatibility with new technologies)
- Requirements of contractors, business partners
- SAP is the standard in our corporate
Please briefly describe the main business objectives of the implementation
How many legal entities will be covered by the implementation?*
How many production facilities will be covered by the implementation?
Please list the countries that will be covered by the implementation
Number of system users
Typically, not all company employees use the system. Please specify how many users will work in the ERP system (e.g. accounting, warehouse maintenance, sales administration...)
Planned start date of the implementation project*
Please specify month and year
Expected date of the system go live*
Please specify month and year

Finance
If more than one entity/company is planned in the implementation, do they all have one common chart of accounts and fiscal year variant?
- Yes
- No
- Not applicable
Do you intend to manage fixed assets in the ERP system?
- Yes
- No
Should the cost and revenue budget be maintained in the ERP system?
- Yes
- No
What tool do you currently use for budgeting?
Is the SAP data to feed an external reporting system? If so, which one?

Sourcing and Procurement, Supply Chain
Number of suppliers - approximate
How is the purchasing process organized?
Internal purchase requisition, request for proposal, purchase order, framework agreement, central purchasing
How do you communicate with suppliers?
(e.g., EDI, hard copies of documents sent via mail)
Do you use barcodes and dedicated readers in the process of receiving/handling/issuing materials?
Do you manage inventory with storage location accuracy (e.g., high-bay warehouse)?
Do you have unvaluated inventory?
Do you have consignment inventory?

Sales
Number of sales invoices per month - approximate
Number of customers - approximate
Number of products sold (product codes) - approximate
What is the nature of cooperation with customers?
e.g., B2B supplies for industry, cooperation with retail chains, retail customers, etc.
Do you use IT tools in your collaboration with customers
e.g., B2B, B2C, EDI, online stores/e-commerce platforms, auction portals - what kind?
What types of products are sold in the company
finished goods, trade goods, semi-finished products, services?
How do you manage the transportation of your goods?
If the implementation is to cover several companies, should intercompany processes also be implemented?

Manufacturing
Number of manufacturing bill of materials (BOMs)
Please provide approximate values
What type of production occurs in your company?
e.g., discrete, process, repetitive or several different types
How many new products, designs, technologies are introduced per month?
Please provide an approximate/average number of new products
What is the average monthly number of production orders issued?
Please provide approximate values
Do you use long-term planning processes (Sales & Operation Planning), implement sales forecasts, etc.?
Please briefly describe the assumptions
Do you assume the need to integrate the production planning module with the machinery on the production floors? If so, would this be the first stage of implementation or the next stage of system development?
Please briefly describe the assumptions, types of machines and the executed operations
Are direct production employees to perform production operation confirmations in the system on their own, per their user, or would the confirmation process be coordinated by a Master, Leader or Clerk responsible for recording production confirmations?
Please briefly describe the assumptions
How many production employees would have access (a so-called named user) to the ERP system?
Please provide an approximate number of people

Human resources
The number of employees to be served by the HR system
Planned scope of implementation
Personnel administration
- Yes
- No
Implementation of employee e-documentation (e-file)
- Yes
- No
Payroll
- Yes
- No
Time tracking
- Yes
- No
Integration with a work time recording application, which one?
Employee self-service (e.g., electronic leave requests, employee e-applications) - what functions?
Other HR functions (e.g., recruiting and onboarding, talent and succession management), which?

Other
What are the most important IT systems currently used in your company?
Is it planned that the new ERP system will be connected to other systems in the company through interfaces?
If so, please briefly describe which systems/interfaces you are referring to
How do you plan to provide maintenance for the new system (cloud/hosting or purchasing your own platform, in-house team of administrators)?
Possibly other circumstances important according to you for the implementation that were not mentioned earlier

Data of the filling person
First and last name*
Company*
Position / Department*
E-mail*
Phone
Consent*
Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation.
The Personal Data Controller is All for One Poland sp. z o.o. with its seat in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@all-for-one.com.
Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
Personal data may be made available to other entities from the group that S All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.
Consent to processing of personal data

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Basic information about the company

Basic data on the planned project

Scope of ERP system implementation

Finance

Sourcing and Procurement, Supply Chain

Sales

Manufacturing

Human resources

Planned scope of implementation

Other

Data of the filling person

Any questions?

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