All for One KSeF

The applied approach and technologies make it possible to easily adapt the package to the needs of different customers and quickly introduce changes expected by the Ministry of Finance.

• The extractor retrieves invoice data from SAP finance and sales modules and material data. For customers who have only the SAP financial module, we additionally ensure that the system is adjusted to generate all the data needed to generate an e-invoice.
• the integration platform is easily customizable – every change to the API specification and invoice is implemented quickly and available online to all customers

We provide a solution in the Software as a Service model. As part of the subscription, we provide our customers with updates to the e-invoice message format on an ongoing basis, based on subsequent changes expected by the legislator.

Our package is based on ready-made and proven solutions that integrate the SAP systems of hundreds of our customers with the systems of public institutions in Poland and contractors. These include:

• All for One JPK and sending Standard Audit Files to the Polish Ministry of Finance
• All for One Partner Checker and verification of contractors’ data in the white list of taxpayers (API communication with the National Revenue Administration (NRA) database
• All for One ZSMOPL and reporting data on drug turnover to the system of the Ministry of Health
• All for One E-Billing Portal and making e-invoices available to customers in the webportal, as well as the Edistrada platform, which supports e-invoicing for regular business partners

The Law of October 29, 2021 amending the Law on Value Added Tax and some other laws introduces the National e-Invoice System (KSeF, also CRF – Central Register of Invoices) and the possibility to issue invoices in structured form.

This means that companies using SAP should integrate their financial and accounting system and allow invoices to be sent electronically via API, in the appropriate format expected by the MF, to the KSeF system.

An optional extension of our KseF package is a solution for handling purchase invoices. With KSeF Purchase Invoices, you can automate numerous activities related to the handling of supplier invoices, which translates, among other things, into savings in employee time and elimination of errors in the process.

An extension allows for further processing of purchase invoices after they have been downloaded to the KSEF monitor. The solution offers pre-mapping of header data from the KSEF XML invoice to SAP-specific structures and can be modified/expanded with item pre-mapping depending on the company code/supplier.

KSeF Archive is an option for additional archiving of processed purchase and sales invoices in secure All for One repositories.

Thanks to the solution, all documents flowing through KSeF HUB are available directly from the repository, without the need to re-generate queries to the Ministry of Finance systems, which translates into faster work with the system and cost optimization.

KSeF Hub Private Solution is a dedicated instance for those customers who expect an increased level of productivity – for example, with a very large scale of processed documents.

The KSeF Hub Private Solution includes:

• a dedicated instance of the solution launched and maintained in the All for One infrastructure
• a solution separated in a private container
• a VPN tunnel connecting the client’s infrastructure to the All for One infrastructure
• a private domain to connect to KSEF Hub

KSeF does not provide the ability to upload invoice attachments (e.g., specifications, acceptance reports, purchase orders).

This gap is filled by All for One Invoice Attachments, a solution that supports the archiving and sharing of invoice attachments, in conjunction with the e-invoice document.