Account for expenses of business trips electronically. Employees will enter the data themselves and include photos of receipts, and the accounting department will quickly and efficiently settle costs and allowances. Automate the accounting for expenses of company and private cars. Manage your fleet and its servicing
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One online business trip form for all: the employee enters receipts for billing, their supervisor approves the trip and expenses, the accounting departments makes the calculation and reimbursement.
The Business Travel functionality is centered around a self-service form available online to an employee, a supervisor and an accounting department. This is where the entire process of business travel planning, reviewing by a supervisor and cost accounting takes place.
The team runs more efficiently and BeeOffice makes sure the entire process is compliant. Electronic business trips save time for all your employees!
Do you know… 2 hours: is the average amount of working time (in total – from the employee who went on the business trip, the manager, and the accounting department) that is needed to settle one business trip
Business trip form – all required information in one place…
An employee enters all expenses related to the trip. Lump sums/allowances are calculated automatically.
Scans or photos of expense receipts may be added as attachments, when you fill in the form after returning to the office or – during the trip – drirectly from your mobile phone screen.
Approval flow following company procedures – e.g. direct superior is approving the total cost, accounting is verifying individual receipts. System is automatically recording date/time/person at each stage of the workflow process.
If an employee has a few similar trips, it is possible to create new request as a copy of existing trip and change only the dates.
Management can analyse costs and duration of the trips by country, destination, travelling person.
Travel reservation form allows planning and booking of hotels, air tickets, etc. It may be used for direct communication with the travel agent.
Fueling, mileage, fuel cards. A database of information about company cars. Everything in BeeOffice.
The Cars module is a database of information about company cars. However, its main purpose is to enable automatic accounting for fuel used by them on the basis of information entered by employees into the business trip form!
In one place, you can enter and store information about the status of cars, their assignment to employees or additional characteristics and attributes.
Do you know… 1200/year: is the average number of company and private cars settlements done in a company with 50 cars used for business purposes
How does it work?
All information on company fleet collected in one place…
Car records storing all relevant data
System will automatically notify about expiring insurance, or service date