E-Time

Manage leaves and work schedules. Keep time records – record absences, overtime, clock-ins and clock-outs. Use them for working time accounting by projects, tasks or clients.

Leaves
Schedule
E-Time - working time management platform
Recordings, case studies and whitepapers

Complete paperless self-service : the employee submits a request, BeeOffice keeps track of leave quotas. The supervisor approves online. And you can see the current leave plan for the team in the BeeOffice Schedule.

The Leave module supports the whole process of accepting and controlling the use of leave entirely online without paper documents.

BeeOffice enables a company or a team to create, view and modify a leave plan in a clear form of a simple table. Leave data is available to all persons authorized in the Schedule. Each employee can quickly check how many leave days and what type of leave they have taken already and how many days-off they can still take.

Do you know… 1000: is the average number of leave requests filed per year in a company employing 200 persons

Checking the number of days available and used under various types of leaves on-line
Placing and approval of a leave request on-line, without the need of creating a paper document
The approval process is automated in BeeOffice, in line with the workflow mechanism defined
A manager receives the notification on a request awaiting processing
Integration with the activities module – controlling overlapping activities, ability to check the reason for absence from work
Leaves plan in the format of a transparent table – ability to plan leaves for any period in advance, displaying the current leaves plan by all authorized users (e.g. a manager sees the leaves plans of the entire team); data on the planned leaves available in the BeeOffice Schedule
Controlling the limits of using the individual types of leaves, defined for a given employee
Option to independently check the leaves limit and the status of a request’s approval by employees
Ability to integrate with systems existing in the company, e.g. HR or finance system

At any time of day, within seconds, everyone can check the status of their leaves, making it unnecessary to call the accounting department
Reduced time used for management of leaves’ planning and utilization
Elimination of errors driven by use of paper-based documents
Peaceful rest – information on the leave is available to all employees in the activity schedule
Availability of all necessary information via a web browser, independent of the location
All information in one location – easy display and reporting
Ensuring the utilization of leaves is in line with the regulations

How does it work?

One glance and you know who is working on what project, who is on vacation or on business trip. Based on historical data, you will account for labor costs per project or client.

The Schedule in BeeOffice is a clear tool for employees’ activity management . It allows you to schedule tasks, view individual activities and account for time spent on specific projects, activities or clients. It organizes your work.

Do you know… 5-10%: is the amount of our time spent on finding the location and dates of availability of our colleagues

Interactive table with activities of the employees in the specified period (past, current and planned)
Option to freely define the tasks (projects, clients) and group them to easily reflect various types of activities
Selecting the degree of detail in the time windows – planning work for days or hours (depending on the model for planning and settling work time applied in the team)
Intuitive filter allowing to select relevant persons and the time window to be shown in the table
Option to display and edit details of an individual activity directly from the table
Option to edit the basic information from the level of the schedule, and display detailed information on a selected task directly under the task
Ability to assign to individual tasks, projects, or clients such attributes as: person responsible, duration, Cost Center number, etc.
Automatic assignment of the time spend on tasks to indicated Cost Centers
Integration with Leaves module allows to easily check if a given person is working or on a leave. Additionally, the automated solution blocks leave requests if they conflict in time with activities already planned
Option to assign managers with rights to plan activities in their employees’ schedules
Irreplaceable in the holiday season – prior to approval of a leave request the manager has clear information on persons available to stand in as a replacement
The approval mechanism allows to block the ability to edit past periods, e.g. after work from a given period has been settled

Increased efficiency thanks to the effective planning and coordination of all activities
Ensuring comfort and reliable cooperation thanks to a coherent and up-to-date information on the activities planned, availability and unavailability of employees, leaves and medical leaves
Saving time thanks to precise and immediate information on the cost of work of the individual projects
Transparency and order in the teams’ activities
Improved quality of the time spent on leaves thanks to the commonly available information on leaves, provided in advance

How does it work?

All for One E-Time is a web application that allows managers to plan the time of their subordinates, taking into account their availability and preferences, in accordance with legal and corporate regulations.

BeeOffice E-Time Smart working time management