All for One InvoiceFlow

• The entire process is performed in the SAP system (ERP/ECC, S/4HANA) using SAP transaction, using technology SAP Business Workflow.
• The solution can be integrated with an intelligent OCR system that automates the initial document input
• Invoices as PDF files can also be uploaded manually into the SAP system (OAWD archiving transaction)
• Automatic PDF upload can be done via e-mail sent from the scanner or downloaded from an FTP server (in this case, the tool can additionally download a CSV file with invoice header data and order allocations
• The solution with CSV files is designed for the scenario of cooperation with an external scanning company delivering invoice packages, e.g. in daily cycles.
• Archiving via the SAP ArchiveLink interface. The PDF files entered into the system are archived in an external content server (e.g. SAP Content Server, Rockawork Content Server).
• Finally, a workflow process is run in SAP for each PDF file uploaded.

1. Registration e.g. in the secretary’s office or directly in accounting department.
2. Accounting verification consists of handling a parked document, e.g., creating an item with or without a purchase order reference and performing all those steps that are normally performed when posting an invoice in a MIRO transaction.
3. It is possible to post a document immediately or send it back to a designated person for substantive verification (e.g. in a situation when the system has signalled quantity/price deviations).
4. Invoices are also sent back for substantive verification when, for example, an invoice does not refer to a purchase order. The substantive verifier is then responsible for creating the post-factum purchase order.
5. For large value invoices (configurable limit), financial approval may be required before the document can be posted

2 dedicated reports are also provided as part of the All for One Invoice Flow package:

• Accounting report used to monitor invoices handled in the workflow process;
• Workflow process monitoring report (e.g. verification of who is keeping workflow tasks after the deadline)